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Offsite Backup - Securing Your Data

Identity Theft

With the increasing importance of data security in today’s businesses, new technologies have allowed for the emergence of improved offsite backup services, methods by which data is secured at an offsite location via disk drives (as opposed to traditional approaches using magnetic tapes and other removable storage media). There are many benefits to offsite or remote backup services, not the least of which is the protection against catastrophic loss that a remote data location can provide. Here are some of the types of offsite backup available, as well as what to look for when hiring a backup service provider.

Types of Offsite Backup Available

There are various methods by which offsite backup is provided. Many backup services are set up over a network, which is particularly ideal for those businesses with several locations that operate on a network already. In this case, backups can be scheduled regularly, but there is the drawback that all laptops and computers need to be on and connected to the network at those scheduled times. You may also have a difficult time accessing your data if your network goes down. FTPs, or File Transfer Protocol servers, are also commonly used, which allow you to store your data on a private, password-protected server. While this is a cost-effective backup solution, it’s not always the most secure, as anyone with your username and password can gain access. Some offsite backup companies also offer specialized backup systems, which encrypt, transfer, and store your data in a special server provided by the backup company. This tends to be more expensive, but it’s also provides a higher level of security and convenience.

What to Look For in an Offsite Backup Service Provider

These days, there are many offsite backup firms competing for your business. But it’s important to choose a company that meets certain requirements—and not only in terms of price. First and foremost, you need to do some research ahead of time to be sure that the software they use is reliable and the company has a good reputation. Another great feature to look for is the presence of solid reporting tools with a simple interface, so that you can regularly monitor backup activity and confirm that your critical information is safe. When choosing a company, you want to determine that their storage capacity is going to meet your needs. And you also want a simple recovery operation in place, with 24/7 available support in case something onsite goes wrong.

When computer systems fail or meet with natural disasters such as flood or fire, offsite backup can be a godsend, not only to immediate company operations but to the long-term continuity of the business. By finding a backup company that’s both reliable and meets your needs, you can help insure the health of your business for years to come.

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