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Data Shredding - Good Business Practice

Identity Theft

According to recent statistics, identity theft is on the rise making data shredding more important than ever. One of the most prevalent types of identity theft involves thieves using stolen information to open fraudulent credit accounts. While much of this information is gained through email and internet scams, a large portion is also obtained from stolen paper documents and even junk mail. Whether computer based or physical, data shredding is a key element in information security.

Data Shredding – Protecting Documents

If you’re running a business, you need to protect your data from potential theft. It’s not enough to keep documents under lock and key in a filing cabinet or encrypt them across a network. Anti-virus programs, firewalls and other data protection software serve their purpose, but unless you are properly disposing of this data, you are leaving yourself open to theft that could seriously impact you and your customers.

Tossing unneeded documents into the wastebasket could leave information exposed to an unscrupulous employee or curious cleaning staff. Implementing a policy of disposing of hard copies or paper documents through shredding is not only good business practice but it’s a legal obligation for protecting the sensitive data of customers, patients and students.

Data Shredding – Available Options

Companies that deal with large volumes of documents may want to hire a data shredding service. These services vary in that some will pick up your documents and recyclable papers and take them to a central location for shredding while others offer mobile shredding services. Both types of services offer secure locked bins for holding paper waste and will provide scheduled pickups according to the individual company needs.

When it comes to data shredding, the information stored on hard drives can be just as vulnerable. As computers age they often need to be replaced and that means finding a way to securely dispose of the information on the hard drives before the computers are recycled or donated. This can be done with data shredding software which will make any information unrecoverable or through a hard drive shredding service. Hard drive shredding physical destroys the drive by grinding it into small bits.

Paper documents, computerized files and other forms of information all need to be handled carefully once they are no longer needed. Data shredding offers the most secure form of accomplishing this.

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